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What are the steps that need to be followed by a person writing message after defining the main purpose of the message?

I am doing study for my BS. Mechanical Program, and need some elaboration on this point.

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"After the main ideas, the writer / speaker should
ask himself what specific facts, updated figures or quotations he needs. The knowledge of the company’s policies, procedures, and product details is necessary for an effective communication. A brochure, table picture, or
product sample is also useful to enclose."

http://in.docsity.com/en-docs/Planning_Steps-Communication_Skills-Lecture_Slides_

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After defining the main purpose of the message one should consider giving more details about the subject. You will then get a good conclusion that will make the reader be satisfied with the whole information. This means you should not leave any detail about the subject.

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