Q:

What is a corresponding secretary?

A:

A corresponding secretary is charged with managing all of the correspondence of the entity and keeping a record of correspondence received and sent. This should include all formal correspondence required of the entity to pursue its stated and going business.

A corresponding secretary, unlike a recording secretary, does not regularly take the minutes of meetings held by the entity or its executive board. Rather, the Corresponding Secretary maintains communications with those outside the entity, including business partners, financial institutions, creditors and officers of other entities. The corresponding secretary presents the public voice of the organization and receives correspondence and materials on its behalf. A corresponding secretary is typically part of the executive leadership of the entity and aids in managerial duties as needed.

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