Q:

When are employers supposed to send W-2s?

A:

Quick Answer

Federal law mandates that all employers must ensure that employees receive W-2 forms by January 31st. W-2s must be sent regardless the level of an employee's earnings. They can be sent in either paper or digital form.

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Full Answer

In addition, employers must file a copy of the W-2 with the IRS. However, it is possible for W-2s to get lost in the mail or to be filed incorrectly. When this occurs, the employee is advised to contact the employer and ask for a new, accurate W-2. If W-2 statements are not received by February 14th, the IRS can be contacted at 1-800-829-1040.

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Related Questions

  • Q:

    When should I get my W2 from my employer?

    A:

    The IRS requires that employers send W-2 forms to anyone who earned wages in 2014 by Feb. 2, 2015. Taxpayers may contact the IRS for assistance if they have not received their W-2 forms by Feb. 14, 2015.

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  • Q:

    How long do employers have to send out W-2s?

    A:

    In 2015, employers are required to send all employees W-2 forms by Feb. 2, states the Internal Revenue Service. Form 1099-R is also due to freelancers and other nonemployee workers by this date.

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  • Q:

    How can you get your W-2 form online?

    A:

    If an employer uses a payroll service, employees may be able to view their Form W-2 by logging into their account, according to ADP. Employers must mail or hand-deliver a copy of the form by the end of January each year. ADP does not provide access before this date.

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  • Q:

    When can you file taxes?

    A:

    The Social Security Administration reports that January 31st is the deadline for employers to distribute Internal Revenue Service Form W-2 to employees. For many, this may be the only document needed, and those individuals can file their taxes as soon as it is in their possession.

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