An employee profile is a personnel file that contains all relevant information concerning an employment relationship. Information beginning with the job application up to and including termination documentation is included in the profile. Only the employee, immediate supervisors/managers or human resources personnel have access to this personnel file.Know More
Items relating to the employee's application and job history are key elements to an employee profile. Education and previous employment verifications are also standard items. Also, personal and business references checks are noted in this document. Other items may include emergency contact information, a current job description, a signed document verifying acquisition of an employee handbook and any contracts between the employer and employee. Examples of contracts may include a non-compete clause, company credit allowance, a company vehicle and similar arrangements.
Other sections of an employee profile will focus on job performance. Any reviews or performance appraisals will be included in the employee profile, in addition to employee recognitions, awards and pay raises. Disciplinary problems will be noted, along with actions taken to correct such issues. If a termination occurs, either voluntary or forced, all documents related to the event will be kept in this file. These forms will include a resignation letter or document outlining termination reasons.
Additional items in an employee profile relating to a termination may include an exit interview, Cobra notification, final pay check distribution and return of company property.Learn more in HR
Issuing a verbal warning involves sharing details of a workplace problem with an employee and offering specific directives on how and when the behavior must change. Documenting the warning for personnel files is also common.Full Answer >
If an employee fails to come to work without valid reason, it may be necessary to take disciplinary action by consulting with your Human Resources manager and creating a formal write up form for the employee to sign. This clarifies the unacceptable behaviors and the consequences of repeating them.Full Answer >
Depending on the state in which an employee works, he may be entitled to a lunch break, although lunch breaks are not mandated under federal law, according to the U.S. Department of Labor. For instance, California is an example of a state where the labor code grants workers meal periods.Full Answer >
An employee termination letter is used when an employer severs ties with an employee, which happens under a variety of circumstances, such as poor job performance, unethical behavior, poor attendance, insubordination and layoffs. According to About.com, a termination letter often includes a description of why the employee was let go as well as information about the transition process.Full Answer >