Every incorporated firm is required to hold an annual general meeting each calendar year. In order to organize a successful annual general meeting you should plan the meeting ahead of time.Know More
Directors and shareholders gather together to go over certain corporate matters, such as election of new directors, issuance of dividends, an approval of minutes from the prior general meeting, officers compensation, selection of new auditors, an approval of the audited accounts, and various other matters raised by the shareholders.
A requirement to hold an annual general meeting and how often the meeting should be held is stated in the bylaws of a corporation. You need to arrange a suitable date and time to make sure both directors and shareholders can be available to attend the meeting.
An appropriate location should be arranged well in advance. If an audit report is required to be presented at the meeting, you need to let the auditors know by what date the report should be issued and delivered to you.
A written notice should be sent to all parties required to attend the meeting. You need to prepare all voting forms if voting is expected to be held. Refer to the bylaws of the corporation to make sure all required items are covered at the meeting.Learn more about Business Resources
A meeting schedule template is a blank agenda that lists the general topics that will be discussed during a meeting. Space to list the title of the meeting, the date of the meeting and business objectives of the meeting are normally included on the meeting template.Full Answer >
To open a meeting, the president or committee chair raps a gavel one time and says, ?The meeting will come to order.? To close or adjourn the meeting, the same individual says, ?There being no further business to come before the board, the meeting is adjourned.?Full Answer >
The role of a chairman in a meeting is to direct the meeting by clarifying roles, establishing rules and participating as one of the members. The chairman summarizes key decisions and recommendations made during the meeting while ensuring members remain accountable. The chairman closes the meeting on time.Full Answer >
An effective notice of meeting gives the recipient all the information they need to prepare for the meeting in written form, similar to an invitation to an event. The notice of meeting may take the form of a memo, letter, email or in the case of a public notice, a poster.Full Answer >