Every incorporated firm is required to hold an annual general meeting each calendar year. In order to organize a successful annual general meeting you should plan the meeting ahead of time.Know More
Directors and shareholders gather together to go over certain corporate matters, such as election of new directors, issuance of dividends, an approval of minutes from the prior general meeting, officers compensation, selection of new auditors, an approval of the audited accounts, and various other matters raised by the shareholders.
A requirement to hold an annual general meeting and how often the meeting should be held is stated in the bylaws of a corporation. You need to arrange a suitable date and time to make sure both directors and shareholders can be available to attend the meeting.
An appropriate location should be arranged well in advance. If an audit report is required to be presented at the meeting, you need to let the auditors know by what date the report should be issued and delivered to you.
A written notice should be sent to all parties required to attend the meeting. You need to prepare all voting forms if voting is expected to be held. Refer to the bylaws of the corporation to make sure all required items are covered at the meeting.Learn more about Business Resources
An effective notice of meeting gives the recipient all the information they need to prepare for the meeting in written form, similar to an invitation to an event. The notice of meeting may take the form of a memo, letter, email or in the case of a public notice, a poster.Full Answer >
The role of a chairman in a meeting is to direct the meeting by clarifying roles, establishing rules and participating as one of the members. The chairman summarizes key decisions and recommendations made during the meeting while ensuring members remain accountable. The chairman closes the meeting on time.Full Answer >
The minutes of a corporate meeting must include the meeting's agenda, a list of attendees, and the time, date and location of the meeting. Corporate meetings must indicate how attendees voted on issues, including participants who abstained from voting as well as participants who arrived late or left early.Full Answer >
"Robert's Rules of Order" is a guide of the protocols and procedures used by businesses and organizations to effectively run a meeting. Originally called "Pocket Manual of Rules of Order for Deliberative Assemblies," it was written and first published by Brig. Gen. Henry Martyn Robert in 1876.Full Answer >