Q:

How do you set up a bi-weekly payroll calendar?

A:

Setting up a schedule to be bi-weekly, every other week in a calendar month, is easy. QuickBooks is one software option that is used in payroll: form schedules, follow the prompts of the program, and group the employees who have related pay frequencies. Make sure to select bi-weekly pay frequency. If a new employee is hired, use the Employee Defaults window and assign the employee to the recurring payroll schedule.

The payroll schedule organizes who is paid by check, direct deposit, pay rate, class, job or department. Make sure to indicate the payroll end date and the actual pay date. In addition to the payroll schedule, QuickBooks can keep track of employees' sick, leave and vacation pay, benefits and retirement information. If any changes are to be made to an employee's status, update or edit the payroll schedule. If an employee resigns or is on temporary-leave, you can make a payroll schedule inactive or delete it altogether. If it is necessary, you can still pay an employee without having a payroll schedule by clicking the Pay Employees button. All employee tax information is also held in the payroll processing. QuickBooks makes it easy to organize the essentials for any business.


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