Q:

How do you write a donation request letter?

A:

Quick Answer

When writing a donation letter, get right to the point in expressing what you need. Use quantifiable facts to show that the need is concrete, and demonstrate how your group plans to use the donation so that the donor connects a specific outcome with the gift.

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Full Answer

  1. Open with your statement of need

    Establish the necessity of the gift. Write about the number of children living below the federal poverty line if you are soliciting donations of school uniforms or school clothes, for example. Use concrete numbers to make your request more powerful.

  2. Make your request specific

    Decide what you need and how much you need of a particular item. Budget for the purchase of specific items so that you can ask the recipient for an exact dollar amount, as this shows the donor that you have prepared for the request and are more likely to get efficient use out of the entire gift.

  3. Show the donor the outcome of his gift

    Give the donor a sense of what the gift means for the population that your organization serves. Describe the improvement in SAT outcomes that comes with tutoring for at-risk high school students if you are asking a donor to fund weekend or after-school SAT classes for high school students living in poverty.

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    A donation letter should be concise and formal, include a greeting to the recipient of the letter, ask specifically for a donation and let the recipient know that the donation will create a positive impact on the charitable organization. A donation letter should always remain positive and not issue the negative connotations that are associated with not donating to the organization.

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    To write a charity letter, start with the basic information at the top, personalize the letter to the donor, and include an attention grabber. State the importance of the charity, ask for a donation, and thank the donor. Sign off, and include a post script emphasizing the importance of contributions.

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    What are examples of letters requesting donations?

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    An effective request for donation letter is formal and concise and clearly states the benefits of donating. The first paragraph of the letter should introduce the writer and explain his organization's mission. The second paragraph should clearly explain what the writer is requesting and, if applicable, what the person donating will receive in return. The third paragraph should close the letter.

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    How do you do an act of donation in Louisiana?

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    The rules regarding donations in Louisiana, as in most states, depend on the type and amount of donation a person would like to make. Political donations, for instance, are subject to different laws and limits that wouldn't apply if a person were just donating to a non-profit charitable organization. For certain charitable donations of personal property or other items, special paperwork called Act of Donation Forms are often used.

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