An effective notice of meeting gives the recipient all the information they need to prepare for the meeting in written form, similar to an invitation to an event. The notice of meeting may take the form of a memo, letter, email or in the case of a public notice, a poster.Know More
A notice of meeting should contain enough information for the recipient to attend the meeting without consulting other references or documents. It should include several components.
The purpose of the meeting should be explained in sentence and, if necessary, paragraph form. This will depend on the nature of the meeting and the participants involved. For example, a public meeting being held to discuss a matter of public concern should be descriptive and contain enough detail so that those attending can fully participate. If the meeting is held between members of an in-house work group, then presumably the details will already be understood to a certain extent and the wording can be briefer and more basic.Learn more about Business Resources
To write a formal invitation, the author should include the names of the hosts as well as the invited party, the location and time of the event, the reason for the event and the R.S.V.P. instructions. Formal invitations sent by a business or organization sometimes also include a logo, slogan or tagline.Full Answer >
An invitation to a chief guest should describe the nature of the event as well as the guest's role at the function. It should include the date, time and location of the function and give a deadline for a response as well as contact information. If the guest is to be honored at the event, the letter should include a description of the award or citation.Full Answer >
The role of a chairman in a meeting is to direct the meeting by clarifying roles, establishing rules and participating as one of the members. The chairman summarizes key decisions and recommendations made during the meeting while ensuring members remain accountable. The chairman closes the meeting on time.Full Answer >
An informal meeting is any meeting that isn't highly structured and doesn't have a specific length, scope or other rigid component such as minutes. Informal meetings are often impromptu and focus on small problems.Full Answer >