A professional fax includes an organized cover sheet and letter. Since many businesses share a single fax machine among several employees, the fax must be clear and concise to get to the appropriate party promptly.Know More
The first sheet of the fax includes the date of the transmission, the name, the company, the phone and fax numbers of both the recipient and the sender, the subject of the fax, and any additional comments. If the contents are confidential, it must be labeled so boldly on this sheet.
Type or write your letter clearly, and attach all documents that support the subject of the fax. Ensure that the ink is dark enough for the other party to read. Darken the tone of the fax machine, if necessary, and make copies of the fax prior to sending if you need to distribute the fax internally.
Beginning with the cover page, number the pages clearly in the upper right or bottom center of each page to ensure the recipient does not misplace the transmittal. For example, if there are eight total pages, they should read sequentially "1 of 8, 2 of 8, 3 of 8..." etc.
Fax cover sheets include a few basic questions which must be answered, such as the name of the sender and recipient, the fax number and the number of pages. There is also a comments section to place any additional information.Full Answer >
A fax cover sheet should identify the name and number of the recipient of the fax, the number of pages to follow and the subject. It should also include the sender’s name, phone number, email address and fax number, with an indication of whether the fax is urgent.Full Answer >
To create a fax cover letter in Microsoft Word 2007 or newer versions, you need to select one of the available fax templates or create a blank template when making a new file. Once you input the necessary information, you can save the template for future use.Full Answer >
To write a memorandum, conduct research on the topic, and prepare a main idea or thesis. Explain the background of the problem or issue, and discuss how you are approaching a solution or solutions. Include a conclusion and any needed attachments..Full Answer >