A professional fax includes an organized cover sheet and letter. Since many businesses share a single fax machine among several employees, the fax must be clear and concise to get to the appropriate party promptly.Know More
The first sheet of the fax includes the date of the transmission, the name, the company, the phone and fax numbers of both the recipient and the sender, the subject of the fax, and any additional comments. If the contents are confidential, it must be labeled so boldly on this sheet.
Type or write your letter clearly, and attach all documents that support the subject of the fax. Ensure that the ink is dark enough for the other party to read. Darken the tone of the fax machine, if necessary, and make copies of the fax prior to sending if you need to distribute the fax internally.
Beginning with the cover page, number the pages clearly in the upper right or bottom center of each page to ensure the recipient does not misplace the transmittal. For example, if there are eight total pages, they should read sequentially "1 of 8, 2 of 8, 3 of 8..." etc.
To create a fax cover letter in Microsoft Word 2007 or newer versions, you need to select one of the available fax templates or create a blank template when making a new file. Once you input the necessary information, you can save the template for future use.Full Answer >
Start a business memo with a heading and an opening that clearly states the purpose of the memo. Follow that with the body of your memo and a brief closing.Full Answer >
To write a memorandum, conduct research on the topic, and prepare a main idea or thesis. Explain the background of the problem or issue, and discuss how you are approaching a solution or solutions. Include a conclusion and any needed attachments..Full Answer >
To write a business thank-you email, begin by writing the subject line, salute the recipient in the introductory part, express your gratitude in the main body of the email, and then write the conclusion. A good business thank-you email is always concise and maintains a standard business tone.Full Answer >