A professional fax includes an organized cover sheet and letter. Since many businesses share a single fax machine among several employees, the fax must be clear and concise to get to the appropriate party promptly.
The first sheet of the fax includes the date of the transmission, the name, the company, the phone and fax numbers of both the recipient and the sender, the subject of the fax, and any additional comments. If the contents are confidential, it must be labeled so boldly on this sheet.
Type or write your letter clearly, and attach all documents that support the subject of the fax. Ensure that the ink is dark enough for the other party to read. Darken the tone of the fax machine, if necessary, and make copies of the fax prior to sending if you need to distribute the fax internally.
Beginning with the cover page, number the pages clearly in the upper right or bottom center of each page to ensure the recipient does not misplace the transmittal. For example, if there are eight total pages, they should read sequentially "1 of 8, 2 of 8, 3 of 8..." etc.
An enclosure notation is a line added to a business letter that lets the reader know that there is additional information included. The enclosure notation is placed after the signature on letters typed personally by the sender and after the initials identifying the typist on letters typed by an assistant.Full Answer >
An Eagle Scout recommendation letter is written in the same way as many other recommendation letters. It provides details about the potential Eagle Scout from a personal and professional point of view.Full Answer >
Business correspondence is important because it enables a business to maintain a proper relationship with its stakeholders and customers, explains American Stationary. Job seekers also use business correspondence to communicate with employers in a professional way.Full Answer >
Q1, Q2, Q3 and Q4 are common abbreviations for the quarters that make up a fiscal year for a business. Q1 represents quarter one, Q2 represents quarter two, Q3 represents quarter three and Q4 represents quarter four.Full Answer >