A collection letter should be written in a clear and nonthreatening manner to help keep the communication civil and the customer responsive. The longer a debt remains due, the lower the chances are of receiving payment.Know More
Even though this is a collection letter, it should still be friendly. A positive tone is more likely to keep the customer cooperative instead of putting the debtor on the defensive. Greet the debtor cordially with "Dear," and follow it by his name.
In this case, the reason for the letter is that the person owes money, so clearly state it as soon as possible. Delaying or obscuring the purpose only increases the likelihood of a misunderstanding. State exactly how much is owed and when it is expected.
The next part of the letter should give more information about the debt, such as the date of purchase or a summary of the services received. If a self-addressed stamped envelope is included, then mention it here.
Some customers forget to pay, some don't want to pay and some have trouble paying the full balance at once. Instances of the latter are easily resolved by offering a few payment options or by telling the customer to call to address payment concerns.
Thanking the customer for the payment clearly lets him know what is expected in response to the letter. It is also another gesture of good that helps keep the customer cooperative.
To write a settlement offer letter, explain the reason for any financial hardships that might have resulted in the debt, then make a clear offer to settle the debt for a specific amount of money, including when it will be paid and whether the author is requesting a payment schedule. A settlement offer letter is a communication written to a creditor offering a lesser amount of money to settle the debt because of a financial hardship or other extenuating circumstance.Full Answer >
A credit-explanation letter is written to a potential creditor or a credit bureau providing rationale for situations beyond a person's control that led to a late payment, according to the Credit InfoCenter. The letter should detail why the payment or payments were late.Full Answer >
A mortgage letter of explanation is written by someone attempting to borrow money and explains a situation that could present lender risk. When risk is evident, mortgage underwriters often require a letter of explanation before they approve a loan.Full Answer >
To write a thank-you letter for a scholarship, you should provide a reason for writing the letter. You also should include one or two personal details that explain the impact or importance the scholarship has had on your educational and career goals. You should also demonstrate your commitment to honoring the donor's intentions for creating the scholarship.Full Answer >