Effective meeting minutes should include the time and date of the meeting, an outline of the issues discussed during the meeting, and a summary of any follow-up items assigned during the meeting. The minutes should be transcribed after the meeting and distributed to both attendees and absentees of the meeting.Know More
Minutes may be recorded through note-taking or with a recording device, provided consent for the recording is given by all in attendance. Outlining the minutes in a coherent, well-organized way is crucial. Using bullet points or headings with subheadings are both effective, concise ways that key issues discussed during the meeting may be covered.
Minute-taking in a corporate environment is usually delegated to administrative assistants or clerical staff. However, nonprofit organizations and hobbyist organizations may also hold meetings and require that minutes be taken. Minutes should not be a verbatim transcript of the meeting; minutes should outline the agenda of the meeting and the important discussions that took place so that people who did not attend the meeting can get a sense of what was covered.
Taking minutes has a history dating back through the centuries to when notes of council meetings would be taken, shaved down and signed off on by all those in attendance. Brief notes were taken and copied by hand, then given out to meeting attendees and others who might benefit from a summary of what the meeting included.Learn more about Business Communications
A thank you letter to a guest speaker needs to include a formal and clear message of appreciation for the speaker's appearance, including details about the specific event along with its time and date. The letter should also inform the speaker of the positive effects of her visit, if any.Full Answer >
One example of a closing prayer that can be used after a meeting is: "As we close this meeting, we want to give honor to You, Lord, and thank You for the time we had today to discuss issues and make decisions. May You bless each person who took the time to gather here today, and may Your hand of protection be on them through the rest of the week. May all that was accomplished here be for Your glory, and may you help us each to do our parts to bring the plans discussed to life. Amen."Full Answer >
According to the Public and Commercial Services Union Annual General Meetings (AGM) guide, notice of an AGM should be issued at least 28 days before the date of the meeting to give time for nominations to take place. The AGM notice should include the date, time and venue details; it should also include details of any guest speakers. The annual and financial reports should be confirmed and distributed.Full Answer >
An executive session is a meeting of all the board members of a company without the presence of any of its executives, including the CEO. This purpose of the session is generally to allow board members to manage and discuss the performance of the CEO and his senior management team.Full Answer >