Q:

How do you write up minutes of a meeting?

A:

Effective meeting minutes should include the time and date of the meeting, an outline of the issues discussed during the meeting, and a summary of any follow-up items assigned during the meeting. The minutes should be transcribed after the meeting and distributed to both attendees and absentees of the meeting.

Know More

Full Answer

Minutes may be recorded through note-taking or with a recording device, provided consent for the recording is given by all in attendance. Outlining the minutes in a coherent, well-organized way is crucial. Using bullet points or headings with subheadings are both effective, concise ways that key issues discussed during the meeting may be covered.

Minute-taking in a corporate environment is usually delegated to administrative assistants or clerical staff. However, nonprofit organizations and hobbyist organizations may also hold meetings and require that minutes be taken. Minutes should not be a verbatim transcript of the meeting; minutes should outline the agenda of the meeting and the important discussions that took place so that people who did not attend the meeting can get a sense of what was covered.

Taking minutes has a history dating back through the centuries to when notes of council meetings would be taken, shaved down and signed off on by all those in attendance. Brief notes were taken and copied by hand, then given out to meeting attendees and others who might benefit from a summary of what the meeting included.

Learn more in Business Communications

Related Questions

  • Q:

    How do you write a letter to your boss requesting a meeting?

    A:

    To write a letter to your boss requesting a meeting, state your desire for a face-to-face meeting in the opening line of your letter. Include your name and information in your heading, and use a formal introduction in the salutation. You should also ensure you use your boss's preferred method of communication.

    Full Answer >
  • Q:

    What needs to be in the minutes of a corporate meeting?

    A:

    The minutes of a corporate meeting must include the meeting's agenda, a list of attendees, and the time, date and location of the meeting. Corporate meetings must indicate how attendees voted on issues, including participants who abstained from voting as well as participants who arrived late or left early.

    Full Answer >
    Filed Under:
  • Q:

    How do you write a memorial donation letter?

    A:

    When writing a letter accompanying a memorial donation, the donor should include the amount and type of donation, some personal details regarding the person being memorialized and reasons why the donation was chosen. People sometimes give charitable donations instead of flowers when someone passes away, especially when the family of the deceased makes the request. Such donations may include scholarship money for the deceased person's children or a check written to an organization the person had supported.

    Full Answer >
  • Q:

    How do you write a contribution letter?

    A:

    A contribution letter should include the purpose of the donation, the amount submitted and any accompanying requests for how to distribute the contribution. When a contribution is made in memory of a person or organization, the contribution letter should indicate the honoree's name and information.

    Full Answer >

Explore