There are several ways to address a letter to an unknown person, including: "Dear Sir or Madam," "To whom it may concern" or "Dear Sir." Not knowing the gender of the recipient of the letter makes "To whom it may concern" the most practical choice.Know More
The salutation on a business letter should be formal, whether or not the author of the letter knows the person. If the author does not know the gender of the recipient, it is possible to use the job title in a salutation.
Once the letter's author has the salutation figured out, he or she can begin constructing the letter. The sender's address should be at the top of the letter, when a formal letterhead is not being used. This is followed by the date line and the recipient's address. Follow the inside address with the formal salutation, noting any title the recipient may use such as "Ms.," "Mr." or "Dr." Everything on a business letter should be left-justified.
Follow the salutation with the body of the letter. Then, end the letter with a closing paragraph and note any enclosures included with the letter. Enclosures include things like a resume or other document. If someone else typed the letter, the typists initials are included at the bottom.Learn more about Writing
Address a letter to a pastor by including the appropriate honorific, then concluding the address. Specific denominations may have variations in address.Full Answer >
To address a letter to multiple people at a business, each person’s name should be written out. The company address should be on the letter itself and on the envelope.Full Answer >
The address of a letter to a board of directors begins with the title "Board of Directors." No quotation marks are used. The company's name goes on the next line. The third line has the street address, and the city, state and ZIP code are placed on the following line.Full Answer >
When sending a letter to someone with a Ph.D., the envelope should be addressed using the title, "Dr." For example, "Dr. John Doe" should be written above the address. With a Ph.D., the designation is primarily used professionally, but it is not bad etiquette to use the title socially.Full Answer >