By Staff Writer | Last Updated August 4, 2015
Welcoming remarks should include greetings, a statement of purpose, an explanation of what to expect next and gratitude to the host of an event. It’s important to strike an appropriate tone and appear natural in a welcome speech.
Welcoming remarks should include greetings to all who are present. Special greetings should be given to any special guests, guests of honor or new members of the organization.
Welcoming remarks should also focus on the purpose of the occasion. It’s also helpful to let people know what they can expect out of the event or the next set of activities. Provide background information to remind people of the purpose of the event. An expression of thanks to the host of the event is always appropriate. A welcoming speech doesn’t need to go into detail about the event, but it should aim to motivate, inspire and excite the listeners in a positive way.
Striking the right tone is one of the keys to giving a successful welcoming speech. Decide ahead of time whether the tone of the event is fun or serious, and plan the speech accordingly. The level of formality should be appropriate for the gathering.
It’s not important in giving welcoming remarks to state that they’re being given on behalf of the sponsoring organization, and the speaker should avoid talking about himself. Welcoming remarks should not be written down word-for-word or memorized, but should instead take a more natural and casual tone. Welcoming remarks should be brief, aiming for between two and five minutes in length.
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