Q:

How do you write an invitation to a meeting?

A:

Written invitations to meetings can vary in style and tone depending on whether they are addressed to colleagues or clients, but they should always include the reason for the invitation, the meeting location and time, and a request for confirmation that guests plan to attend. Ensure that the description of the event focuses on how and why the event is useful to the invitation recipients.

Meeting invitations written to customers or clients typically address the recipient by a title, such as "Mr." Formal invitations often use the royal "we" to reinforce that the invitation is on behalf of the company, such as when telling the client that, "We are holding a meeting." Formal invitations typically put emphasis on accessibility, such as by asking the client if she needs additional information and offering an email address and phone number to reach the company representative.

Meeting invitations written to colleagues are less formal and often address the colleague by first name. They are often shorter because the writer assumes the colleague already knows certain information, such as the location of the business and how to reach the company. Such invitations are often more participatory, with the writer often asking the colleague if he needs any additional information or notes added to the meeting's agenda.

Sources:

  1. blairenglish.com

Is this answer helpful?

Similar Questions

  • Q:

    How to write a family reunion letter?

    A:

    Write a family reunion letter containing all of the important details of when, where, what and whom to give guests the information they need to decide if they are able to attend the event. Offer multiple RSVP options to ensure you get an accurate head count of who may be present.

    Full Answer >
    Filed Under:
  • Q:

    How do you write a personal statement?

    A:

    Write a personal statement that is part of a school application by preparing yourself with self-reflective questions, doing research on the school you want to attend, finding an angle, making a good first paragraph impression and telling about your specific experiences and knowledge. The time it takes to write a personal statement varies for each person. You need a computer with word processing software.

    Full Answer >
    Filed Under:
  • Q:

    How do you write a graduation announcement?

    A:

    Writing a graduation announcement requires writing a thoughtful, short paragraph that states the name of the young graduate, the parents of the graduate, the high school or college where the graduation ceremony is taking place, the time of the graduation ceremony and an invitation for the guests to attend the ceremony itself or the graduation party afterwords. Graduation announcements can also include a photo of the student graduating.

    Full Answer >
    Filed Under:
  • Q:

    How do you write a justification?

    A:

    Writing a justification requires a researcher or research team to explain the reason for implementing a particular solution, all costs to be incurred in the implementation and the list of the expenses allowed by the sponsor. The justification must justify the resources required to complete the project considering the nature and complexity of the project proposal. One must follow the same order as that in the sponsor’s budget form to enable reviewers to compare the two documents easily.

    Full Answer >
    Filed Under:

Explore