Q:

How do you write a letter for making reservations?

A:

Take an official letterhead, if possible, and put the date at the beginning. Be sure to include your name and address and the name and details of the company you are writing to for the reservation. Use professional language and provide all relevant information.

  1. Begin with a salutation

    Write an appropriate salutation after the date, your name and address and other details at the beginning of the letter. The salutation could be "To whom it may concern" or "Dear Sir or Madam," for example.

  2. Be precise and to the point

    Write the main body of the letter with specific details about what you need and method of payment for your requirement. Write about your reservation without fluff; use formal language, be precise and to the point. Include all relevant information, such as your contact details, your date of arrival and departure, and any particular requests.

  3. Provide important information

    Inform the recipient if you have been there before, so that the management can be aware of your earlier stays. Give a short note on the kind of visit, duration and the type of accommodation you would like to have in the body of the letter. Identify how you plan to pay for the facility's services. Divide the different points you raise into paragraphs to make it easier to read and understand.

  4. Close the letter

    Once you have made all of the relevant points in your letter, request a confirmation of your reservation. Reference your contact information if there is need for any further communication regarding the reservation. Indicate that you are looking forward to arriving at the destination, and thank the reader for his attention. Include a complimentary close, such as "Sincerely" or "Regards," and follow with your signature.


Is this answer helpful?

Similar Questions

  • Q:

    How do you use the inverted pyramid to write news stories?

    A:

    The inverted pyramid format calls for the most important information to be at the beginning of the story. It is useful for breaking news and requires the writer to analyze the subject before writing.

    Full Answer >
    Filed Under:
  • Q:

    How do you write a supporting letter?

    A:

    Writing a support letter involves a detailed explanation of who the writer is and what is the purpose of writing the letter. It is important to clearly state the intent in the first few sentences. The writer also has to mention his personal relationship with the applicant whom he supports and his connection with the project.

    Full Answer >
    Filed Under:
  • Q:

    How do you write a letter about yourself?

    A:

    When constructing a letter about yourself, address the letter to the appropriate recipient, such as a friend, family member or potential employee; start the letter with an interesting fact or detail about personality traits or accomplishments to hook the reader; and write about interests, hobbies, work history, academic success, goals and dreams. The letter should have a friendly-yet-professional tone with the proper use of grammar, punctuation and spelling.

    Full Answer >
    Filed Under:
  • Q:

    How do you write a letter to inform?

    A:

    A letter to inform is useful to let the recipient know information about a certain issue, topic or event. Letters to inform can be about a wide variety of topics. They can be simple office memos that explain policies or procedures, professional letters offering a position or informing the recipient of the loss of a position, or personal letters to family members detailing an event. Writing a letter to inform can take anywhere from a few minutes to a few hours, depending on the amount of material covered.

    Full Answer >
    Filed Under:

Explore