Q:

How do you write a reply letter?

A:

When writing a reply letter, include a heading, salutation, body, closing and signature. The body of the letter should answer the questions that you've been asked or confirm information. Then ask if the information you've given is fine and give the recipient a chance to contact you.

  1. Write the heading

    The heading should include your address, the date and the recipient's information. Skip a line between each of these sections. The heading should have the recipient's name, title, company name and address.

  2. Write the salutation

    The salutation begins "Dear" followed by the recipient's name. Depending on how formal the letter is, you may use the person's surname or first name. Skip a line before and after the salutation.

  3. Write the body of the letter

    The body of the letter should be single-spaced with a skipped line between paragraphs and after the end. The content of the body should say what you are responding to. Answer the questions you were asked or confirm the requested information. Then ask if the information you've written is fine and give the recipient a chance to contact you again.

  4. Write the closing and sign

    The closing usually starts with "Sincerely" or "Thank you." After that phrase, put a comma. Sign the letter.


Is this answer helpful?

Similar Questions

  • Q:

    How do you write a meeting request letter?

    A:

    When writing a meeting request letter, included a heading, salutation, body and closing in the letter. The body of the letters should include the reason for the meeting and some information about yourself. Say that you can schedule the meeting at a time convenient to the recipient.

    Full Answer >
    Filed Under:
  • Q:

    How does someone write a character letter to a judge?

    A:

    A character letter to a judge should include the judge's name and title, information about who you are, information about how you met the defendant, specific good deeds that you have seen the defendant do and how an incarceration will negatively affect the defendant. It should also include any information on how the defendant directly cares for his or her family.

    Full Answer >
    Filed Under:
  • Q:

    How do I write a letter requesting assistance?

    A:

    A letter requesting assistance should include an opening paragraph that provides an introduction to the letter writer and the specific request. The second paragraph should provide details about the request and reasons for the need, followed by a concluding paragraph that offers a call to action.

    Full Answer >
    Filed Under:
  • Q:

    How to write a donation letter?

    A:

    A donation letter should be concise and formal, include a greeting to the recipient of the letter, ask specifically for a donation and let the recipient know that the donation will create a positive impact on the charitable organization. A donation letter should always remain positive and not issue the negative connotations that are associated with not donating to the organization.

    Full Answer >
    Filed Under:

Explore