How to Mail Your Tax Forms

By Shannon C , last updated December 22, 2011

When preparing your tax forms in any given year, it is important to have the proper instructions for the tax form submission deadlines, the proper mailing address for your state, and a clear understanding of when to mail your tax forms so that they will arrive by the due date. Of course, this is all after you have properly prepared your tax forms. If you are using the services of a professional tax preparation service or a financial professional to prepare your tax forms for you, they will likely be in charge of obtaining your signature and then submitting your tax forms by the due date, but you should still be prepared to shepherd this process right through to the very end to ensure that your tax forms are mailed in the proper fashion and will arrive by the due date. At the end, they are your tax returns, and you are ultimately responsibility for making sure that they get to their destination, that it is the right destination for your state, and that they arrive in time to meet the deadline. Learn more from tax professionals about how to mail your tax forms in a timely manner during the next tax season.

Understand the Tax Filing Deadlines

Each year the filing deadline by which all tax forms must be submitted to the appropriate office location for the Internal Revenue Service is typically April 14. However, in some years, such as 2011, due to the presence of holidays or other events, this date can vary slightly. In 2011 the deadline for submitting all tax forms electronically or by mail was April 18th due to a national holiday. It is thus important to check and verify the actual deadline date each year.

Locate the Right Tax Mailing Address for Your State

Each state will have different mailing addresses for the IRS offices in that state that are responsible for collecting residents' tax returns. Additionally, there is a different mailing address for individuals who are submitting payments along with their returns versus individuals who are submitting for refunds for their tax returns. Since these addresses are often listed together on the same forms, it is very important to pay attention to which office your form should be sent to avoid delays and penalties.

What to Include When Mailing Your Tax Forms

When mailing your tax forms, you should include all required IRS forms, the summary version of the 1040 form that you are required to complete, all supporting W-9 or 1099 forms, all required attachments and supporting materials, your check if you are submitting a tax payment along with your return, your bank routing number or address verification if you are submitting for a refund from your tax return, and above all be sure to provide a signature and a contact phone number along with your return should the IRS need to contact you for any reason. Providing all of this required information will greatly expedite the handling of your tax return when tax season returns.

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