Technology Tips for New Businesses

By Shannon C , last updated June 30, 2011

In today's global marketplace, being a new or small business does not have to mean you are left behind bigger competitors. With the continued expansion of global technology and telecommunications enterprises that offer better, faster, and cheaper technology alternatives than ever before, new businesses may even find themselves with an advantage over their larger, slower, and more cost-encumbered counterparts who are slower to adopt new technologies and cost effective ways of getting business done. With a new business comes a fresh slate and the chance to choose the technology options that will work best for how you want to do business, who you want to reach, and how responsive you want to be to your customer base.


VoIP, or Voiceover Internet Protocol, is a new telecommunications tool which enables phone calls to be made from an internet connection rather than a land line. With the advent of VoIP telecommunications, the costs of communication are greatly reduced, long distance charges are eliminated in favor of a flat rate for all calling services, and business can be done from anywhere in the world where an internet connection is available. New businesses, especially those on a tight budget, can greatly benefit from using VoIP to set up their telecommunications systems. Best of all, VoIP can also be used to set up email based fax services, eliminating the need for costly dedicated land lines and expensive fax machine equipment.

Centralize Servers and Computers

With new technology that is now available, new businesses can cut down on the costs of purchasing dedicated computers for each employee, and maintaining server functions. New server equipment is designed to multi-task functions and a few newer servers can pack twice the punch of older, if seemingly less expensive models, so think twice before buying refurbished or older server equipment. Also, with technology like a device called "Thin Clients", employees can be provided with a small computer type device that allows them to access a centralized mainframe computer, and is much less expensive than buying each employee their own desktop or laptop computer.

Be Sure to Backup Data

One of the biggest areas where new business try to save money to their detriment is on backup and data recovery services. Experts urge new businesses not to cut corners in this area. Especially when all information is stored online, and a new client database is being built day by day, suddenly losing this data can have a devastating effect on a new business that is still building a foundation. Backups should be done at least once a day, and preferably twice; there should also be a fail-safe data recovery plan in place in the event the unthinkable happens and the computer system crashes. In this way, a new business will avoid days of expensive lost operating time trying to recover data, which for new, small businesses with small budgets, may simply prove impossible to recover from.

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