Q:

What do you do if an employer won't give you a copy of a W-2?

A:

Quick Answer

If an employer fails to provide the current-year Form W-2 by January 31, the employee should contact the employer or payer, according to the Internal Revenue Service. If the form is not provided by February 14, call the IRS at 800-829-1040 for assistance.

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Full Answer

The IRS can attempt to contact an employer on behalf of an employee. The IRS explains, that If the W-2 is not provided in time to file a tax return, the taxpayer can use Form 4852 as a substitute W-2. Income and tax withholding are entered on this form. According to Bankrate, estimates with an explanation of how they were determined may be acceptable, if the W-2 is not provided. If the W-2 is provided late, and shows different amounts than those estimated, an amended tax return, Form 1040X, can be filed.

The 4852 cannot be filed before February 15 even if the employer is bankrupt or out of business. If the missing W-2 is for a prior year, the taxpayer can request a "Wage and Income Transcript" online at the IRS website. The IRS makes this information available free of charge, for up to ten years. It is not a complete W-2. The taxpayer can request a copy of a prior W-2 by using tax Form 4506. The Social Security Administration can also provide a copy of the W-2 to resolve SSA-related discrepancies.

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Related Questions

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    What is an IRS Form W-4, and how do you find one?

    A:

    A W-4 form is a form that an employee completes when he is first hired in order for his employer to know how much withholding allowances the employee is claiming, explains the Internal Revenue Service. Forms are located on the official IRS website.

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    When should I get my W2 from my employer?

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    The IRS requires that employers send W-2 forms to anyone who earned wages in 2014 by Feb. 2, 2015. Taxpayers may contact the IRS for assistance if they have not received their W-2 forms by Feb. 14, 2015.

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    How can you get your W-2 form online?

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    If an employer uses a payroll service, employees may be able to view their Form W-2 by logging into their account, according to ADP. Employers must mail or hand-deliver a copy of the form by the end of January each year. ADP does not provide access before this date.

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    How do you get your W-2 online?

    A:

    Any employer can request a wage and tax statement form, or a W-2 form, from the online ordering website of the Internal Revenue System. The employer can then file the W-2 and the W-3 forms electronically on the Social Security Administration's website. Employees who want to get a copy of their W-2s online can ask their company or employer to make it available online or use the company's payroll services.

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