A 30-day notice to vacate should include the landlord's name, address, the date the letter is written and the tenant's intention to vacate. Letters that inform a landlord of a tenant’s intention to vacate a home, business or apartment must be written professionally, and they must include these pieces of crucial information.
A tenant should always ensure that letters to landlords are addressed properly. He should consult the lease to find the official business or legal name of the landlord. Additionally, it is imperative that the letter be sent to the correct address, which can also be found on the lease. Failure to address the letter properly or send it to the correct address can cause expensive problems in the future.
The letter must also be properly dated. The tenant should include the date in the top left corner of the letter, and indicate his intention to vacate the premise 30 days from the date the letter was written. It is also important to be sure that the lease only requires 30 days written notice, as some may require 60, 90 or 120 days written notice.
In the interest of ensuring a problem-free transition, it may be advantageous to offer more notice than the lease requires. The tenant should explain the reasons for the move succinctly and professionally. The letter should be signed at the bottom, and the tenant should keep a copy for his records. If the tenant and landlord have an adversarial relationship, it is wise to consider sending the letter by certified mail.