To write a petition letter, it is essential to state the main goal of the letter clearly and concisely. The first paragraph is where the purpose of the petition is stated. A quality petition shows a good structure, with a section for background information followed by the body that includes a call to action.
An effective petition letter provides a straightforward description of the situation, states what is needed and gives a concise and logical request. It is important to avoid irrelevant information and to deliver the main message concisely. A petition that asks support from signers mentions the request in the body of the letter.
A petition typically starts with a request, followed by well-written reasons for making the request. Relevant circumstances are described in the body of the letter, and facts or documents that support the description are included. Additionally, a petition letter contains information that supports the feasibility of the request.
The elements of a petition letter include the date of writing, name and address of the person to whom the letter is addressed, subject line, salutation, body or message of the letter, complimentary closing, signature line, name and contact details of sender, and list of enclosures. If applicable, the names of other people who will receive a copy of the letter are also included.