Formal invitations often require a written response and, if declining, the letter may follow the following basic structure: "Mr and Mrs Guest regret that they cannot accept the generous invitation of Mr and Mrs Host for dinner on Saturday, 12th December." As a general rule of thumb, etiquette dictates that responses to formal invitations, whether accepting or declining, should use a similar structure and phraseology to the invitation itself.Know More
In fact, the same goes for less formal invitations, although these may not require a written letter in response. Sometimes they may simply require clicking a link on a social networking platform.
Either way, explanations are optional. If the hosts are close friends, however, then an explanation for declining the invitation may be given to them personally.
It is poor etiquette to respond to an invitation in a non-committal way. It is especially rude, for instance, to tell the hosts that attendance is contingent on one's availability or, worse, on who else is attending. When a definite answer cannot be given, it is best to tell the hosts that a decision will be made as soon as possible — and then to follow through on this promise.
If, for any reason, a formal response to a formal invitation is not possible, then the hosts should be telephoned or otherwise contacted.Learn more about Party Planning
Dinner invitation letters should be written with specific details, including the date, the event, names of senders, whether it is an adult-only reception and a request for guests to RSVP to a specific number. The letter's other specific contents should be tailored to the sender's party.Full Answer >
A cocktail party invitation should include the vital information any guest needs to know, including the date and time of the party, the location, any required or suggested dress code and any RSVP requirements. In addition, it is always helpful to include information regarding the occasion for the party or any guests of honor being celebrated. Directions and parking information are among other possible elements to include.Full Answer >
To write a formal invitation, the author should include the names of the hosts as well as the invited party, the location and time of the event, the reason for the event and the R.S.V.P. instructions. Formal invitations sent by a business or organization sometimes also include a logo, slogan or tagline.Full Answer >
As a general rule, an invitation card should include information about who the event is for, the type of event, the date and time of the event and the location. The specific type of event dictates the exact details that are included in the invitation.Full Answer >