Q:

How should one word banquet invitations?

A:

A banquet invitation should include the name of the banquet, the date and time of the event, where the event is to be held and the cost per person or couple, if any. There should also be a small blurb stating the purpose for the event as well as RSVP contact information.

Banquets are held for a number of different reasons including end-of-season awards for sports teams or fundraisers for local organizations. Regardless of the reason, there are a few main pieces of information that should be on an invitation.

The invitation should have the banquet's name or purpose prominently displayed, usually within the first line or two. Directly under that the time and location should be listed. When indicating the time, one should be sure to specify if there are specific times for different parts of the banquet. For example, if cocktails and appetizers are at 6:00 p.m. and dinner is served at 8:00 p.m., those should be listed separately. If the address is not sufficient for guests to locate the venue, it is acceptable to enclose a map of the area as well.

A few lines explaining the purpose of the banquet is helpful to invitees. Some examples would be a banquet honoring volunteers at an organization or one to raise money for a new wing at the local children's hospital. Finally, if there is a cost to attend, one should be sure to indicate that on the invite as well.


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