Q:

How do I write a formal invitation?

A:

Quick Answer

To write a formal invitation, the author should include the names of the hosts as well as the invited party, the location and time of the event, the reason for the event and the R.S.V.P. instructions. Formal invitations sent by a business or organization sometimes also include a logo, slogan or tagline.

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Full Answer

Formal invitations should be printed on high-quality paper.

Step 1: Write the invitation

Authors of formal invitations should use formal wording. For example, it is customary to spell out the date of the event, such as "Tuesday, the sixth of November" rather than "Tuesday, November 6." Mention the names of the people hosting the event as well as details about the event, including the address and the nature of the occasion.

Step 2: Invite the recipient to R.S.V.P.

At the end of a formal invitation, the author should tell the recipient how to respond. Some invitations include a separate card and small envelope for people who want to accept or decline by mail.

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Related Questions

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    How do you word an RSVP invitation?

    A:

    An RSVP invitation includes the name of the person or persons hosting the event; the type and purpose of the event; the date, place and time of the event; the expected manner of dress (if important) and instructions on how to RSVP. The RSVP instructions include clear information about whom to contact in order to RSVP as well as the date by which RSVPs or regrets must be received.

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    How should you write an invitation letter for a dinner?

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    Dinner invitation letters should be written with specific details, including the date, the event, names of senders, whether it is an adult-only reception and a request for guests to RSVP to a specific number. The letter's other specific contents should be tailored to the sender's party.

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    How should a cocktail party invitation be worded?

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    A cocktail party invitation should include the vital information any guest needs to know, including the date and time of the party, the location, any required or suggested dress code and any RSVP requirements. In addition, it is always helpful to include information regarding the occasion for the party or any guests of honor being celebrated. Directions and parking information are among other possible elements to include.

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    What is an example of a letter declining an invitation?

    A:

    Formal invitations often require a written response and, if declining, the letter may follow the following basic structure: "Mr and Mrs Guest regret that they cannot accept the generous invitation of Mr and Mrs Host for dinner on Saturday, 12th December." As a general rule of thumb, etiquette dictates that responses to formal invitations, whether accepting or declining, should use a similar structure and phraseology to the invitation itself.

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