Q:

How do I write an invitation letter?

A:

Quick Answer

Write an invitation letter by introducing the host, presenting important information about the event, detailing when a response is needed, mentioning special requirements of the guest, and then expressing your appreciation for the guest's attendance. You need stationary and a pen. Writing the letter takes under 30 minutes.

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How do I write an invitation letter?
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Full Answer

  1. Introduce the host

    Introduce the host of the event, along with any organization he represents. Keep the introduction brief. If the invitation is to a formal event, the tone of the letter should reflect that formality. Less-formal events can have a lighter tone.

  2. Report specifics of the event

    Share with the guest when and where the event is to occur. If the event has a theme or purpose, describe it in the body of the letter.

  3. Ask for a response

    Specify the time frame in which the guests need to respond to accept the invitation.

  4. Mention any special requirements

    If the guests are required to bring anything special to the event, mention it at this point. Also note the type of dress required for the event.

  5. Close the letter

    Thank the guests for their attendance, and express that you look forward to seeing them at the event. Carefully proofread the letter for any mistakes, and make the needed corrections.

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Related Questions

  • Q:

    How do you write an invitation letter for a chief guest at a function?

    A:

    An invitation to a chief guest should describe the nature of the event as well as the guest's role at the function. It should include the date, time and location of the function and give a deadline for a response as well as contact information. If the guest is to be honored at the event, the letter should include a description of the award or citation.

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  • Q:

    What should you include in a dinner invitation?

    A:

    No matter how formal or casual the dinner, all dinner party invitations should include the names of the host, the purpose of the party, the date and time, the location, a response date and a response person with contact information. Additional helpful information includes directions to the party location and any special attire such as black tie, informal evening wear, dressy business or casual clothing.

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  • Q:

    What is the correct wording for a formal dinner invitation?

    A:

    The correct wording for a formal dinner invitation is placed after the name and title of the host and reads "request the pleasure of your company." The name of the host, his or her title if applicable, the invitation, and location all go on individual lines on the invitation.

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  • Q:

    How do you write an invitation letter for a visa?

    A:

    To write an invitation letter for a visa, include full names and addresses, relevant financial details, information about the visit and your relationship to the applicant in addition to general business letter requirements. Writing an invitation letter takes roughly 20 minutes and requires a computer and printer. A hand-written letter is fine, too.

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