How to Calculate Time Cards Manually?


Did the payroll clerk skip town and leave you to figure out paychecks this week? No problem. We've got you covered.
First, you'll need to check which method of increment your employer uses. Some companies pay by the quarter-hour, some by ten-minute blocks, and some by calculating down to the minute. If your company's method requires you to round any cards up or down to a round number, do so before you crunch any numbers.
Next, add the minutes before the hour from the punch-in time and add it to the number of minutes after the hour from the punch-out time. Then, add the whole hours between the two. This gives you the total time worked for a shift. 
IN: 8:40 AM
OUT: 12:15 PM
The punch-in time is 20 minutes before 9:00, and the punch-out time is 15 minutes after noon. There are three full hours between 9:00 and noon, so the total for the shift is 3 hours, 35 minutes.
Do this for each shift, then add all the minutes worked. Convert these to hours by dividing by 60, and add to the whole hours.
Q&A Related to "How to Calculate Time Cards Manually"
The easiest way to do this is with a spreadsheet program like Excel or OpenOffice Calc. You can put in times and have the program calculate the difference between them.
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4 Additional Answers Answer for: how to calculate time cards manually
How to Calculate Time Cards Manually
Create time cards for all employees that show the hours worked during each pay period as designated by federal requirements of the Department of Labor. To calculate time cards manually, gather all the information regarding the hours worked. Take the... More »
Difficulty: Moderate
Calculating time cards manually is easy! All you do is add up the regular time totals and the overtime totals. Multiply the regular time total number of hours by the hourly pay. Do the same for the overtime, and add both totals together. This is the amount the person makes before deductions.
Calculating time cards manually may seem confusing at first, but it is really very simple and you will be a pro in no time. Always calculate line by line. So start with Sunday or Monday and work your way down. Let's say that Mary clocked in on Sunday at 1:13pm or 13:13 and clocked out at 8:54 pm or 20:54. First, subtract the starting time from the ending time which will give us 7 hours and 41 minutes. Most often, you cannot write down the number of minutes. You will need to reflect what percentage of an hour 41 minutes is equal to. We know that there are 60 minutes in an hour so divide 60 by 41 which equals .68%. We now know that Mary worked 7.68 hours on Monday.
You can calculate time cards manually by adding up the hours. You can do this with a piece of paper and pencil or pen. You can also do this with a calculator.
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