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What are the advantages of a computerized system?

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Quick Answer

One of the most important advantages of a computerized system is it saves time for businesses. Other advantages include automation, accuracy, cost-effectiveness and easy data access. In addition, computerized systems are secure, have high speed, are scalable and reliable. Computerized systems involve making use of computer programs and software to record, store and analyze data.

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A computerized system is a computer system with a purpose. An example includes a computerized accounting system. An accounting system is a collection of processes, procedures and controls designed to collect, record, classify and summarize financial data for purposes of interpretation and informed management decision-making.

Computerized systems are automated, and calculations are handled by software, eliminating possible errors and saving time. For instance, automatic processing of invoices makes accounting less time-consuming. Computerized systems are designed for accuracy to the smallest detail. Once the data is entered into the system, calculations for functions such as payroll and billing are performed quickly and efficiently by accounting software programs.

Computerized systems make it easier for different individuals to access data even outside the office. One can access accounting records quickly without having to sift through stacks of papers. Accuracy of calculations of computerized system ensures reliability of financial statements prepared by computers. Computerized systems store data in off-site locations, ensuring safety from natural and man-made disasters such as fires.

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