How to Digitize Your Paperwork: A Guide to Scanning and Emailing Documents

In today’s digital age, it’s becoming increasingly important to digitize paperwork. Whether you need to send important documents to someone across the country or simply want to declutter your home or office, scanning and emailing documents is a convenient and efficient way to do so. In this article, we’ll guide you through the process of how to scan and email documents.

Choosing the Right Scanner

The first step in scanning and emailing documents is choosing the right scanner. There are many different types of scanners available on the market, from flatbed scanners to sheet-fed scanners. Depending on your needs, you may want a scanner that can handle multiple pages at once or one that has high resolution for detailed images.

Once you’ve chosen your scanner, it’s important to make sure it’s set up correctly before use. Follow the instructions provided by the manufacturer carefully and ensure that all necessary drivers are installed on your computer.

Preparing Your Documents

Before scanning your documents, it’s important to prepare them properly. Remove any staples, paper clips or other objects that could damage your scanner or interfere with the scanning process. Place each document face down on the scanner bed in a neat and orderly fashion.

To ensure that your scanned documents are clear and legible, make sure they are clean and free from any smudges or stains. If necessary, use a soft cloth or cleaning solution specifically designed for use with scanners.


Scanning Your Documents

Now that your scanner is set up correctly and your documents are prepared properly, it’s time to start scanning. Open up your scanning software on your computer and select the appropriate settings for your document type.

For example, if you’re scanning text-based documents like contracts or letters, you may want to select “black-and-white” mode with a resolution of 300 dpi. If you’re scanning images, you may want to select “color” mode with a higher resolution.


Once you’ve selected your settings, hit the scan button and wait for the scanner to do its job. Depending on the size of your document, this process could take anywhere from a few seconds to several minutes.

Emailing Your Documents

After scanning your documents, it’s time to email them. Open up your email program and create a new message. Attach your scanned documents by clicking on the “attach file” button and selecting the files you want to send.

Before hitting send, make sure that you’ve entered the recipient’s email address correctly and that all necessary information is included in the body of the email. You may also want to include a brief message explaining what documents are attached and why they are being sent.


In conclusion, scanning and emailing documents is an easy and efficient way to digitize paperwork. By following these simple steps, you can ensure that your scanned documents are clear, legible and easy to send via email.

This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.