A Step-by-Step Guide to Updating Your Signature in Outlook

Are you tired of sending emails with the same old signature? Want to add a personal touch or update your contact information? Look no further. In this step-by-step guide, we will walk you through the process of updating your signature in Outlook.

Accessing the Signature Settings

To begin, open Microsoft Outlook on your computer. Once opened, locate and click on the “File” tab at the top left corner of the screen. A drop-down menu will appear. From this menu, select “Options.” This will open a new window with various settings.

Within the Options window, find and click on “Mail” in the left-hand panel. Next, scroll down until you see the “Create or modify signatures for messages” section. Click on the “Signatures…” button to access the signature settings.

Creating a New Signature

Upon clicking the “Signatures…” button, another window titled “Signatures and Stationery” will pop up. In this window, you have two options: creating a new signature or editing an existing one.

To create a new signature from scratch, select “New.” You can then enter a name for your signature under the “New Signature” field. This name is purely for organizational purposes within Outlook and does not appear in your emails.

Customizing Your Signature

Now comes the fun part – customizing your signature. In this section, you can add text, images, hyperlinks, and even change font styles to make your signature stand out.

Start by typing in any text you want to include in your signature within the large white box provided. This could be your name, title, company name, phone number – anything you want recipients to see when they receive an email from you.

To format your text or add links and images, use the toolbar at the top of the window. You can change the font, size, and color of your text, as well as align it to the left, right, or center. To add a hyperlink, select the text you want to link and click on the “Insert Hyperlink” button. For images, click on the “Picture” button and browse your computer for the desired image file.

Applying Your Signature

Once you are satisfied with your signature customization, it’s time to apply it to your emails. In the “Choose default signature” section at the top of the window, use the drop-down menus to select which signature you want to use for new emails and replies/forwards.

If you have multiple email accounts set up in Outlook, make sure to choose which account(s) you want your signature applied to by selecting them from the drop-down menu below.

Lastly, click “OK” at the bottom of the window to save your changes. Congratulations. You have successfully updated your signature in Outlook.


Updating your signature in Outlook is a simple process that allows you to personalize your emails and provide recipients with important contact information. By following this step-by-step guide, you can easily create a new signature or edit an existing one within Microsoft Outlook. So why wait? Go ahead and give it a try – make your emails stand out with a fresh new look.

This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.